Casual to Permanent Conversion Template — Employee Choice Pathway

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Since the Fair Work Legislation Amendment (Closing Loopholes No. 2) Act 2024, casual employees have a right to request conversion to permanent employment after 12 months of regular engagement. As an employer, you have 21 days to respond in writing — and if you refuse, you need to have one of the prescribed grounds and document it properly.

Get this wrong and you're at risk of an adverse action claim. Get it right, and you've handled a sensitive transition cleanly and on record.

What's included

• Employee conversion request form
• Employer assessment record (eligibility and regular pattern assessment)
• Conversion acceptance letter (with updated employment terms)
• Conversion refusal letter (with prescribed grounds documentation)
• Process checklist and timeline guide

Who it's for

Business owners and managers with casual employees who have been employed for 12 or more months with a regular pattern of work.

Format

Editable Microsoft Word documents (.docx). Works with Word 2016 and later, Microsoft 365, and Google Docs.

Grounded in the Fair Work Act 2009 as amended by the Fair Work Legislation Amendment (Closing Loopholes No. 2) Act 2024. General information only, not legal advice.