Written Warning & Employee Conduct Templates | Australian Fair Work | Editable Word Pack

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Managing conduct and performance issues is where most managers get it wrong — and where the legal risk is highest. Skip a step, miss the documentation, or jump straight to a formal warning without the right foundation, and you're exposed.

The Conduct & Warnings Pack covers the full conduct management pathway, from early intervention through show cause and final outcome. Every document in this pack is gated — which means you can only progress to the next stage once the prior stage is confirmed complete. That's the legal protection built into the system.

What's included

• Early Intervention File Note
• Informal Feedback Conversation Record
• Verbal Warning Record
• Performance Improvement Plan (PIP) — Gated
• PIP Kick-Off Meeting Record — Gated
• PIP Progress Review Record (Week 2 / Week 4) — Gated
• First Written Warning — Gated
• Show Cause Notice — Gated
• Show Cause Meeting Invitation — Gated
• Show Cause Meeting Record — Gated
• Employee Response to Show Cause
• Final Written Warning — Gated
• Decision Rationale Record — Gated
• Outcome Letter (Warning Only) — Gated
• Outcome Letter (No Further Action) — Gated

Who it's for

Managers and business owners who need to manage a conduct or performance issue properly — following a defensible, legally grounded process from first conversation to final outcome.

Format

Editable Microsoft Word documents (.docx). Works with Word 2016 and later, Microsoft 365, and Google Docs.

Part of the TeamGrid People Lifecycle System — 47 documents across 5 phases, grounded in the Fair Work Act 2009 (s.387) and Fair Work Ombudsman best practice guidelines. General information only, not legal advice.